GFI MailArchiver, Add, 25-49M, 3Y, ENG Manual

GFIProduct ManualAdministrator Guide

Screenshot 39: MailInsights Data Leakage Detection report 83Screenshot 40: MailInsights Data Leakage Detection Report 84Screenshot 41: MailInsights Jo

GFI MailArchiver 7 Configuring GFI MailArchiver | 100NOTEMore than one method of archiving can be selected. For example, you can enableManual Archivin

GFI MailArchiver 7 Configuring GFI MailArchiver | 1017.3.1 Viewing Configured Mail ServersTo view configured mail servers from where GFI MailArchiver

GFI MailArchiver 7 Configuring GFI MailArchiver | 102Screenshot 60: Choose how you want the wizard to setup GFI MailArchiver to use a journal mailbox.

GFI MailArchiver 7 Configuring GFI MailArchiver | 1034. If you have selected Let the wizard create a new journal mailbox to use to start archiving you

GFI MailArchiver 7 Configuring GFI MailArchiver | 1042. Select a Journal Mailbox to edit and click .3. From the Journal Mailbox Wizard page, adjust th

GFI MailArchiver 7 Configuring GFI MailArchiver | 105Screenshot 62: Configuring Archiving RulesNOTEGFI MailArchiver applies rules from top to bottom o

GFI MailArchiver 7 Configuring GFI MailArchiver | 1063. In the Rule Name field, specify a meaningful name for the archiving rule.4. In the Email Crite

GFI MailArchiver 7 Configuring GFI MailArchiver | 107CONDITION DESCRIPTIONAttachmentTypeSelect a filter from the available options: Images, Documents,

GFI MailArchiver 7 Configuring GFI MailArchiver | 1082. Select the rule or rules to delete and click .7.5 Mailbox Archive RestrictionsMailbox archive

GFI MailArchiver 7 Configuring GFI MailArchiver | 109EXCLUSION / INCLUSION OPTIONUsing an exclusion list DO NOT archive email at all if ANY of the rec

Screenshot 79: Select SPAM or email retention policy 139Screenshot 80: Retention Policy details 140Screenshot 81: SPAM Retention Policy dialog 143Scre

GFI MailArchiver 7 Configuring GFI MailArchiver | 110Screenshot 64: Add emails, groups or users5. Click and select an option between email, group or u

GFI MailArchiver 7 Configuring GFI MailArchiver | 111Screenshot 65: Configuring email archive restrictions.2. Select Configure Archiving Scope and fro

GFI MailArchiver 7 Configuring GFI MailArchiver | 112Screenshot 66: Enable folder structure retrieval3. Select Enable Folder Structure Retrieval.4. Se

GFI MailArchiver 7 Configuring GFI MailArchiver | 113OPTION DESCRIPTIONLogin Enter the Login name that will be used for the new account to create or f

GFI MailArchiver 7 Configuring GFI MailArchiver | 114Screenshot 67: Add exclude policy3. Key in a policy name for the Exclude Folders Policy and selec

GFI MailArchiver 7 Configuring GFI MailArchiver | 115Screenshot 68: Select users to exclude5. To exclude the folders specified in the previous screen

GFI MailArchiver 7 Configuring GFI MailArchiver | 1167.8 Managing Archive StoresWithin GFI MailArchiver, Archive Stores are the containers that contai

GFI MailArchiver 7 Configuring GFI MailArchiver | 117Configured Archive Stores are grouped by year and listed in tables with the most recent on top.Th

GFI MailArchiver 7 Configuring GFI MailArchiver | 118MAILBOXES/VOLUME RECOMMENDEDDATABASE TYPEDESCRIPTION50 mailboxes or less EvaluationONLYGFI MailAr

GFI MailArchiver 7 Configuring GFI MailArchiver | 1193. In the Configuration screen, perform one of the following:OPTION DESCRIPTIONArchive Store Name

Screenshot 119: New Object - User dialog 240Screenshot 120: Mailbox store node properties 241Screenshot 121: Enabling journaling on a Microsoft® Excha

GFI MailArchiver 7 Configuring GFI MailArchiver | 120IMPORTANTDetaching an Archive Store does not delete any Archived Email data.3. When prompted, cli

GFI MailArchiver 7 Configuring GFI MailArchiver | 121Screenshot 71: Search Index Management3. From Indexing Schedule select any of the following optio

GFI MailArchiver 7 Configuring GFI MailArchiver | 122Rebuilding a Search IndexRebuilding a search index enables you to rebuild indexes that you think

GFI MailArchiver 7 Configuring GFI MailArchiver | 123STATE DESCRIPTIONRebuilding - this indicates that the indexer is indexing a database. The duratio

GFI MailArchiver 7 Configuring GFI MailArchiver | 124QuarterlyHalf yearlyYearlyNOTEIf an Archive Store exceeds the maximum database size, GFI MailArch

GFI MailArchiver 7 Configuring GFI MailArchiver | 125Path to search index3. Launch the Services management console from Start > Run and type ‘servi

GFI MailArchiver 7 Configuring GFI MailArchiver | 126Backup Archive Store Based on Microsoft®SQL Server and File SystemIn this type of Archive Store,

GFI MailArchiver 7 Configuring GFI MailArchiver | 127Screenshot 73: Backup an SQL database6. From the Microsoft®SQL Server, launch the Microsoft®SQL S

GFI MailArchiver 7 Configuring GFI MailArchiver | 128Search index entries - Stored on disk.To backup an Archive Store:1. From GFI MailArchiver, naviga

GFI MailArchiver 7 Configuring GFI MailArchiver | 129Firebird database - replace the Firebird database on disk with the backed up Firebird databaseSQL

List of TablesTable 1: Terms and conventions used in this manual 17Table 2: Supported operating systems 18Table 3: Supported databases 19Table 4: Othe

GFI MailArchiver 7 Configuring GFI MailArchiver | 1303. The folder structure of emails is lost when moving emails, however the emails can beresynchron

GFI MailArchiver 7 Configuring GFI MailArchiver | 1317.8.14 Attaching a GFI MailArchiver 3 DatabaseIMPORTANTYou can only attach GFI MailArchiver 3 dat

GFI MailArchiver 7 Configuring GFI MailArchiver | 1325. Click Next to continue.7.9 Email Access ControlBy default, Active Directory®Users can browse a

GFI MailArchiver 7 Configuring GFI MailArchiver | 133Screenshot 76: Configuring access control2. Click Configure User Access Control.3. Select the use

GFI MailArchiver 7 Configuring GFI MailArchiver | 134NOTEThe same group can be added to different mailboxes by selecting the same user and adifferent

GFI MailArchiver 7 Configuring GFI MailArchiver | 135Screenshot 77: IMAP Server configuration3. Select Enable IMAP Server checkbox.IMPORTANTThe IMAP s

GFI MailArchiver 7 Configuring GFI MailArchiver | 136NOTEThe IMAP Service is restarted whenever there are changes in IMAP server configurationrelated

GFI MailArchiver 7 Configuring GFI MailArchiver | 1375. Click Save.7.11 Retention PoliciesRetention Policies define the length of time that an archive

GFI MailArchiver 7 Configuring GFI MailArchiver | 1387.11.2 Viewing Retention PoliciesScreenshot 78: Viewing retention and spam policiesTo view retent

GFI MailArchiver 7 Configuring GFI MailArchiver | 139Screenshot 79: Select SPAM or email retention policy3. From the Retention Policy wizard, select E

Table 39: Inactive Accounts Report criteria 74Table 40: Inappropriate Words Report criteria 76Table 41: Inappropriate Words Report criteria 77Table 42

GFI MailArchiver 7 Configuring GFI MailArchiver | 140Screenshot 80: Retention Policy details4. In the Retention Policy Details screen, key in the deta

GFI MailArchiver 7 Configuring GFI MailArchiver | 141OPTION DESCRIPTIONEmail Criteria Defines the conditions that will identify an email as being part

GFI MailArchiver 7 Configuring GFI MailArchiver | 142CATEGORY FILE TYPEImages *.jpg,*.jpeg, *.exif, *.tiff, *.raw, *.png, *.gif, *.bmp, *.ppm, *.pgm,

GFI MailArchiver 7 Configuring GFI MailArchiver | 143Screenshot 81: SPAM Retention Policy dialog4. Fill in a name for the SPAM Retention Policy, confi

GFI MailArchiver 7 Configuring GFI MailArchiver | 144Enabling this feature still causes GFI MailArchiver to mark the archived emails for deletion. Del

GFI MailArchiver 7 Configuring GFI MailArchiver | 145Screenshot 82: Categorization rule details3. Key in a rule name in the Policy Name field and conf

GFI MailArchiver 7 Configuring GFI MailArchiver | 146NOTEWildcards are supported for both Sender and Recipient fields. For example, if you enter'

GFI MailArchiver 7 Configuring GFI MailArchiver | 1477.13.1 Configuring Database Activity Auditing1. Select Configuration tab click Auditing.2. Click

GFI MailArchiver 7 Configuring GFI MailArchiver | 1484. To create a new database within the previously selected SQL Server®, select New AuditingDataba

GFI MailArchiver 7 Configuring GFI MailArchiver | 1497.13.2 Editing Database Activity AuditingTo edit an existing database activity auditing setup, se

Table 79: Version Check settings 155Table 80: GFI MailArchiver Outlook Connector versions 157Table 81: Outlook® Connector Tab Availability options 157

GFI MailArchiver 7 Configuring GFI MailArchiver | 150Date of importName of archive storeNumber of emails importedRetention Policy Auditing ReportUse t

GFI MailArchiver 7 Configuring GFI MailArchiver | 151Database user affectedAction takenMachine from which action originated.The following report optio

GFI MailArchiver 7 Configuring GFI MailArchiver | 152Screenshot 85: Configuring Email deletion3. (Optional) If you want to retain a copy of the delete

GFI MailArchiver 7 Configuring GFI MailArchiver | 1537.15 Viewing and Editing License KeysA fully licensed version of GFI MailArchiver requires a lice

GFI MailArchiver 7 Configuring GFI MailArchiver | 154Screenshot 86: General Settings3. Perform all the required modifications from the list of availab

GFI MailArchiver 7 Configuring GFI MailArchiver | 155Screenshot 87: Version check configuration3. Perform all the required modifications from the list

GFI MailArchiver 8 Configuring Email Client Access | 1568 Configuring Email Client AccessGFI MailArchiver provides integration with various email clie

GFI MailArchiver 8 Configuring Email Client Access | 1578.3 Downloading GFI MailArchiver Outlook ConnectorThe GFI MailArchiver Outlook Connector can b

GFI MailArchiver 8 Configuring Email Client Access | 158COMPONENT DESCRIPTIONSupported OperatingSystemsWindows®7Windows®VistaWindows®XPWindows®Server

GFI MailArchiver 8 Configuring Email Client Access | 159NOTEMake sure that when deploying the 32-bit version of the GFI MailArchiver OutlookConnector,

GFI MailArchiver 1 About GFI MailArchiver® | 161 About GFI MailArchiver®1.1 Introduction to GFI MailArchiverGFI MailArchiver is an email archiving sol

GFI MailArchiver 8 Configuring Email Client Access | 1608.5.1 Installing Outlook®Connector via GPO in Windows®Server 20031. Open GFI MailArchiver.2. S

GFI MailArchiver 8 Configuring Email Client Access | 161Screenshot 88: Setting GFI MailArchiver server URL in Windows®Server 2003 GPO14. From the righ

GFI MailArchiver 8 Configuring Email Client Access | 162GFI MailArchiver Outlook®Connector offline support - Enable or disable offline support. If off

GFI MailArchiver 8 Configuring Email Client Access | 1635. Click File > Add/Remove Snap-in… and click Add...6. Select Group Policy Management Edito

GFI MailArchiver 8 Configuring Email Client Access | 16415. <Optional> Click Next Setting and configure the following settings. For each option

GFI MailArchiver 8 Configuring Email Client Access | 165Group Policy Objects (GPO) or via manual install.IMPORTANTEmails archived through the GFI Mail

GFI MailArchiver 8 Configuring Email Client Access | 166NOTEGFI MailArchiver Outlook Addon cannot be installed on the Microsoft®Exchange Server.NOTEWh

GFI MailArchiver 8 Configuring Email Client Access | 167Screenshot 90: Enable or disable Manual Archiving4. Perform one of the following actions:Selec

GFI MailArchiver 8 Configuring Email Client Access | 168NOTETo verify successful installation, check that GFI MailArchiver Outlook Addon toolbar isvis

GFI MailArchiver 8 Configuring Email Client Access | 1697. Select Group Policy Object Editor snap-in and click Add.8. Click Browse… and select the dom

GFI MailArchiver 1 About GFI MailArchiver® | 17Optionally, emails can also be imported into GFI MailArchiver through the GFI MailArchiver ImportExport

GFI MailArchiver 8 Configuring Email Client Access | 1702. Click Email Client Access tab.3. From Manual Archiving area, click Download Outlook Addon.4

GFI MailArchiver 8 Configuring Email Client Access | 17114. From the right pane, double click GFI MailArchiver Server Location policy and select Enabl

GFI MailArchiver 8 Configuring Email Client Access | 172NOTEFor information on how to use the GFI MailArchiver Outlook Addon, refer to the GFIMailArch

GFI MailArchiver 8 Configuring Email Client Access | 173Screenshot 92: GFI MailArchiver Outlook Addon configuration settings.4. In the Service address

GFI MailArchiver 8 Configuring Email Client Access | 174IMPORTANTThe Service address for GFI MailArchiver is always set to Default, even when GFIMailA

GFI MailArchiver 8 Configuring Email Client Access | 175OPTION DESCRIPTIONAutomatically retry onrecoverable errorWhen selected, GFI MailArchiver Outlo

GFI MailArchiver 8 Configuring Email Client Access | 176NOTEThe following configuration requires an Internet connection.1. Click Mail > Preferences

GFI MailArchiver 8 Configuring Email Client Access | 1778.9.2 Configuring IMAP in iOS5Follow these instructions to configure IMAP in iOS5:NOTEThe foll

GFI MailArchiver 8 Configuring Email Client Access | 17810. Under Incoming Settings, change Server Port number to the default port number 44143 or the

GFI MailArchiver 8 Configuring Email Client Access | 1797. In the User Information section enter the following information:OPTION VALUEYour Name: [you

GFI MailArchiver 2 Installing GFI MailArchiver | 182 Installing GFI MailArchiverInstalling GFI MailArchiver is a two-step process:1. Run the GFI MailA

GFI MailArchiver 8 Configuring Email Client Access | 180OPTION VALUEAccount Type: IMAPIncoming mail server: [IMAP server name]Outgoing mail server (SM

GFI MailArchiver 8 Configuring Email Client Access | 181OPTION VALUEUser Name: [full e-mail address]Password: [your password]10. Click More Settings &

GFI MailArchiver 8 Configuring Email Client Access | 1826. In the Accounts window, click on More Options and set Authentication to Use Incoming Server

GFI MailArchiver 8 Configuring Email Client Access | 183OPTION VALUEPassword: [your password]IMAP server: [IMAP server name]Port: Use the default port

GFI MailArchiver 8 Configuring Email Client Access | 1845. Click Advanced Config and under the account name locate Server Settings. Enter the followin

GFI MailArchiver 9 Import and Export Emails | 1859 Import and Export EmailsGFI MailArchiver enables you to extract emails from various email databases

GFI MailArchiver 9 Import and Export Emails | 186The process of adding email from Microsoft®Exchange Mailboxes toGFI MailArchiver involves the followi

GFI MailArchiver 9 Import and Export Emails | 1872. Share Pickup folder to give full read and write permissions to the remote machine from where theGF

GFI MailArchiver 9 Import and Export Emails | 188Importing mailboxes remotely from Microsoft®Exchange Server 2003 server1. Open Microsoft®Exchange Sys

GFI MailArchiver 9 Import and Export Emails | 189if ($exchangeServer.ServerRole -match 'ClientAccess'){Add-ADPermission -Identity $exchangeS

GFI MailArchiver 2 Installing GFI MailArchiver | 19OS VERSION SUPPORTED OPERATING SYSTEM64 BIT Windows®SBS 2008 Standard & SBS 2011Windows®2003 St

GFI MailArchiver 9 Import and Export Emails | 190Screenshot 93: Importing from a Microsoft Exchange mailbox3. From the Microsoft Exchange Version area

GFI MailArchiver 9 Import and Export Emails | 191Screenshot 94: Import from Microsoft Exchange: Mailbox and folder selection6. Select the mailboxes an

GFI MailArchiver 9 Import and Export Emails | 192Screenshot 95: Import from Microsoft Exchange: Configure import options8. From Import destination are

GFI MailArchiver 9 Import and Export Emails | 1939.1.4 Microsoft®Exchange mailbox access permissions – Revoke PermissionsImporting mailboxes on the Mi

GFI MailArchiver 9 Import and Export Emails | 194Remove-ADPermission -identity "Mailbox Database" -User "master-domain/JohnSmith"

GFI MailArchiver 9 Import and Export Emails | 195The process of adding emails from PST files to GFIMailArchiver involves the following procedure:1. Th

GFI MailArchiver 9 Import and Export Emails | 1962. Share Pickup folder to give full read and write permissions to the remote machine from where theGF

GFI MailArchiver 9 Import and Export Emails | 197Screenshot 96: Microsoft Outlook®personal folders (PST) files3. Click Add PST File and select a PST f

GFI MailArchiver 9 Import and Export Emails | 198Screenshot 97: Import from Microsoft Exchange: Configure import options5. From Import destination are

GFI MailArchiver 9 Import and Export Emails | 1999.3 Import emails from PST files on the networkThe GFI PST Exporter wizard included with GFI MailArch

The information and content in this document is provided for informational purposes only and isprovided "as is" with no warranty of any kind

GFI MailArchiver 2 Installing GFI MailArchiver | 20IMPORTANTAfter installing Microsoft .NET®Framework 4.0 or 4.5 restart the machine.2.1.2 Hardware Re

GFI MailArchiver 9 Import and Export Emails | 200Screenshot 98: GFI PST Exporter Master Service credentials3. After the setup extracts the files, spec

GFI MailArchiver 9 Import and Export Emails | 201Screenshot 99: GFI PST Exporter: general settings3. In the Cut-off date (UTC time) field, specify a c

GFI MailArchiver 9 Import and Export Emails | 202NOTEIf running GFI PST Exporter on a remote machine, do not specify mapped drives but usethe full UNC

GFI MailArchiver 9 Import and Export Emails | 203Screenshot 101: GFI PST Exporter: notification settings3. From the Mail Server Type drop down list, s

GFI MailArchiver 9 Import and Export Emails | 204Computer groups can be configured by accessing the Computer Groups node from the GFI PSTExporter Mana

GFI MailArchiver 9 Import and Export Emails | 205Screenshot 104: GFI PST Exporter: computer group properties3. From the properties dialog click Genera

GFI MailArchiver 9 Import and Export Emails | 2065. Specify when to send notifications from the Notify when: drop-down list. The settings configuredpr

GFI MailArchiver 9 Import and Export Emails | 207Screenshot 106: GFI PST Exporter: edit computer group configuration2. Click Edit to launch the Comput

GFI MailArchiver 9 Import and Export Emails | 208Screenshot 107: GFI PST Exporter: add computer3. Click Add computer button to add a computer to the g

GFI MailArchiver 9 Import and Export Emails | 209Screenshot 108: GFI PST Exporter: deploying the agent4. Click Deploy button to launch the GFI PST Exp

GFI MailArchiver 2 Installing GFI MailArchiver | 21Also, exclude the index and the Archive Store locations from antivirus scans. The default Index and

GFI MailArchiver 9 Import and Export Emails | 210Screenshot 109: GFI PST Exporter: deploying the agent5. In the Ownership from field, specify the owne

GFI MailArchiver 9 Import and Export Emails | 211Screenshot 110: GFI PST Exporter: remote computer requirements7. Take note of the pre-requisites requ

GFI MailArchiver 9 Import and Export Emails | 2123. Click Start button to start processing the PST files on the selected computers.Screenshot 111: GFI

GFI MailArchiver 9 Import and Export Emails | 213Screenshot 112: GFI PST Exporter: export reportTo view report click Reports Node.You can also print t

GFI MailArchiver 9 Import and Export Emails | 214Screenshot 113: GFI PST Exporter: processing logs4. To view reports for the selected machine in the v

GFI MailArchiver 9 Import and Export Emails | 215Choosing the GFI MailArchiver Import Service pickup folder as the destination folder in the gen-eral

GFI MailArchiver 9 Import and Export Emails | 216Screenshot 114: Email Export: Connecting to GFI MailArchiver3. In the Login Credentials area:In the G

GFI MailArchiver 9 Import and Export Emails | 217Screenshot 115: Email Export: Search options5. Select the type of search from the following options:O

GFI MailArchiver 9 Import and Export Emails | 218TYPE OFSEARCHSEARCH CRITERIAEmails con-taining spe-cific wordsSimple SearchLook for – Key in terms to

GFI MailArchiver 9 Import and Export Emails | 219TYPE OFSEARCHSEARCH CRITERIAEmailswith spe-cific searchcriteriaAdvanced SearchSearch in all Archive S

GFI MailArchiver 2 Installing GFI MailArchiver | 22Database SettingsGFI MailArchiver requires SQL Server®(if used as the archival database) to be inst

GFI MailArchiver 9 Import and Export Emails | 220NOTEAfter you perform a search, you might need to review particular emails from the resultset to chec

GFI MailArchiver 9 Import and Export Emails | 221EXPORT OPTION CONFIGURATIONDownload to PST Export emails to a Microsoft Outlook®PST file. Key in the

GFI MailArchiver 10 Restoring Mailboxes | 22210 Restoring MailboxesGFI MailArchiver provides you with the facility to restore emails archived within G

GFI MailArchiver 10 Restoring Mailboxes | 223NOTEThe GFI MailArchiver Mailbox Restore utility require the following rights for the userunder which thi

GFI MailArchiver 11 Troubleshooting | 22411 TroubleshootingTroubleshooting and supportIntroductionThis chapter explains how to resolve any issues enco

GFI MailArchiver 11 Troubleshooting | 22511.5 Installation problemsISSUE DESCRIPTIONOne of the following error messages isdisplayed while installing G

GFI MailArchiver 11 Troubleshooting | 226ISSUE DESCRIPTIONDuring installation, the following error isdisplayed:The wizard was interrupted before GFIMa

GFI MailArchiver 11 Troubleshooting | 227ISSUE DESCRIPTIONGFI MailArchiver fails to authenticate when loadingthe web interface: Error 401.Cause:This e

GFI MailArchiver 11 Troubleshooting | 228ISSUE DESCRIPTIONGFI MailArchiver fails to authenticate when loadingthe web interface: Error 4000.Cause:This

GFI MailArchiver 11 Troubleshooting | 229ISSUE DESCRIPTIONGFI MailArchiver is now using the new ports.When moving emails from the Sent Items folder of

GFI MailArchiver 2 Installing GFI MailArchiver | 23Enable ASP.NET®From IIS®NOTEEnsure that ASP.NET®is allowed by Internet Information Services (IIS®)

GFI MailArchiver 11 Troubleshooting | 230ISSUE DESCRIPTION2. Importing/exporting displays: “Exportprocesses paused since no databases areconfigured fo

GFI MailArchiver 11 Troubleshooting | 231ISSUE DESCRIPTION4. Importing/exporting displays: “A largenumber of emails have a date that does notmatch any

GFI MailArchiver 11 Troubleshooting | 232ISSUE DESCRIPTION6. When using the GFI MailArchiver PST-Exchange Email Export the following errorsare display

GFI MailArchiver 11 Troubleshooting | 233ISSUE DESCRIPTIONOne of the following issues is encountered: »Cannot enable Offline Access from the set-tings

GFI MailArchiver 12 Glossary | 23412 GlossaryAAccess privilegesPermissions granted to users or group of users to perform various operations on diverse

GFI MailArchiver 12 Glossary | 235Exchange System managerA specialized MMC console that enables you to manage your Exchange organization.ExOLEDBSee Ex

GFI MailArchiver 12 Glossary | 236Internet Message Access ProtocolOne of the two most commonly used Internet standard protocols for e-mail retrieval,

GFI MailArchiver 12 Glossary | 237OOneClick RestoreA user-friendly method of restoring archived emails to the user s inbox and either restoresemails a

GFI MailArchiver 12 Glossary | 238UUser interaction auditingA system that enables you to record all users activity while they are using the GFI Mai-lA

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 23913 Appendix 1 - Microsoft Exchange Manual Operations13.1 Create a Journal M

GFI MailArchiver 2 Installing GFI MailArchiver | 242.2.1 Preparing the Journal MailboxA Journal mailbox is a mailbox that stores copies of emails sent

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 240Screenshot 119: New Object - User dialog3. Key in a relevant ‘User logon na

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 241Screenshot 120: Mailbox store node properties2. Expand Servers > <You

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 242Screenshot 121: Enabling journaling on a Microsoft®Exchange Server mailbox

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 2432. Add the following registry key:HKEY_LOCAL_MACHINE\System\CurrentControlS

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 244Screenshot 122: ADSI Edit3. Expand ADSI Edit > Configuration > <CN

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 245Screenshot 123: Heuristics attribute5. Select heuristics attribute from the

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 246Screenshot 125: Mailbox store node properties2. Expand Servers > <You

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 247Screenshot 126: Enabling journaling on a Microsoft Exchange mailbox store3.

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 248NOTEIf you do not see the option for Mailbox Manager Settings, reapply the

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 24911. If you click Starts with, Ends with, Is (exactly), or Is not as your co

GFI MailArchiver 2 Installing GFI MailArchiver | 25Enabling Journaling for Microsoft®Exchange Server 2007 or Microsoft®Exchange Server2010For Microsof

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 250For example, if you type 90 and 2048, all messages that are older than 90 d

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 2516. Click Reporting to select the type of report (either a detailed report o

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 2522. Expand Recipient Configuration node and click on Mailbox node.3. Select

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 253Screenshot 128: Configuring a Mailbox Database2. Expand Microsoft Exchange

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 254Screenshot 129: Mailbox Database properties3. Select Journal Recipient opti

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 255Screenshot 130: Configuring Journaling rules2. Expand Organization Configur

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 256Screenshot 131: Creating a new Journaling rule4. Key in a name for the new

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 257Screenshot 132: Configuring a Mailbox Database2. Expand Microsoft Exchange

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 258Screenshot 133: Mailbox Database properties2. Unselect Journal Recipient op

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 259Screenshot 134: Configuring Journaling rules2. Expand Organization Configur

GFI MailArchiver 2 Installing GFI MailArchiver | 26NUMBER OF MAILBOXES TO ARCHIVE RECOMMENDED DATA-BASE TYPEDESCRIPTION WHEREEACH COMPONENT ISSTORED50

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 260NOTEBefore you create a new recipient mailbox management policy, you must d

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 261Permanently delete Messages are permanently deleted and not recoverable by

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 26213.8.1 Set up standard journalingStep 1: Create a new journaling mailbox1.

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 263Screenshot 136: Configuring a Mailbox Database2. Expand Microsoft Exchange

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 264Screenshot 137: Mailbox Database properties3. From the mailbox database pro

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 265Screenshot 138: Creating a new Journaling rule4. Key in a name for the new

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 266Screenshot 139: Configuring a Mailbox Database2. Expand Microsoft Exchange

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 267Screenshot 140: Mailbox Database properties2. Unselect Journal Recipient op

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 26813.10 Removing Email from Microsoft®Exchange 2010Once GFI MailArchiver is c

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 2692. In the result pane, select the mailbox to which you want to apply the re

GFI MailArchiver 2 Installing GFI MailArchiver | 27NOTEArchive email auditing feature is only available when emails are archived in SQLServer®. Micros

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 270NOTEBefore you create a new recipient mailbox management policy, you must d

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 27113.12.3 Step 3: Apply a retention policy to mailbox usersAfter you create a

GFI MailArchiver 14 Appendix 2 - Role Based Installations | 27214 Appendix 2 - Role Based InstallationsRole-based Deployment allows for scalability of

GFI MailArchiver 14 Appendix 2 - Role Based Installations | 27314.1 How Role-based Deployment WorksScreenshot 141: How Role-based Deployment worksThe

GFI MailArchiver 14 Appendix 2 - Role Based Installations | 2745. Configure GFI MailArchiver from the server with the User Interface and Administratio

GFI MailArchiver 14 Appendix 2 - Role Based Installations | 27514.3.1 Installing GFI MailArchiverInstall GFI MailArchiver on each instance where a rol

GFI MailArchiver 14 Appendix 2 - Role Based Installations | 276Screenshot 142: Selecting roles2. Specify which role(s) will be assigned to the GFI Mai

GFI MailArchiver 14 Appendix 2 - Role Based Installations | 277NOTEDuring this process all GFI MailArchiver services need to be stopped and re-started

GFI MailArchiver 14 Appendix 2 - Role Based Installations | 278Assigning the Data Collection RoleScreenshot 144: Assigning the Data Collection roleTo

GFI MailArchiver 14 Appendix 2 - Role Based Installations | 279Assigning the Storage RoleScreenshot 145: Assigning the Storage roleTo assign the ‘Stor

GFI MailArchiver 2 Installing GFI MailArchiver | 28NOTEAfter the first month of archiving, note the database data file size. With this value,estimate

GFI MailArchiver 14 Appendix 2 - Role Based Installations | 280Assigning the Search and Indexing RoleScreenshot 146: Assigning the Search and Indexing

GFI MailArchiver 14 Appendix 2 - Role Based Installations | 281Screenshot 147: Specify the word breaker for the Search and Indexing roleYou will be pr

GFI MailArchiver 14 Appendix 2 - Role Based Installations | 282Assigning the User Interface and Administration RoleScreenshot 148: Assigning the User

GFI MailArchiver 14 Appendix 2 - Role Based Installations | 283Screenshot 149: Specify User Interface and Administration role settingsYou will be prom

GFI MailArchiver 14 Appendix 2 - Role Based Installations | 284Assigning the Data Import Service RoleScreenshot 150: Assigning the Data Import Service

GFI MailArchiver 14 Appendix 2 - Role Based Installations | 28514.3.4 Assigning the User Mailbox Synchronization RoleScreenshot 151: Assigning the Dat

GFI MailArchiver 14 Appendix 2 - Role Based Installations | 28614.3.5 Assigning the IMAP Server RoleScreenshot 152: Assigning the IMAP Server roleTo a

GFI MailArchiver 14 Appendix 2 - Role Based Installations | 28714.3.6 Assigning Multiple Roles to a ServerScreenshot 153: Assigning multiple rolesA GF

GFI MailArchiver 14 Appendix 2 - Role Based Installations | 288Identifying the Central Configuration Service Role ServerScreenshot 154: Identifying th

GFI MailArchiver 14 Appendix 2 - Role Based Installations | 289Identifying the Data Collection Role ServerScreenshot 155: Identifying the Data Collect

GFI MailArchiver 2 Installing GFI MailArchiver | 293. Save settings.2.4 Before You Install1. Ensure that you are logged on as Administrator or using a

GFI MailArchiver 14 Appendix 2 - Role Based Installations | 29014.3.7 Identifying the Storage Role ServerScreenshot 156: Identifying the Storage Role

GFI MailArchiver 14 Appendix 2 - Role Based Installations | 29114.3.8 Identifying the Search and Indexing Role ServerScreenshot 157: Identifying the S

GFI MailArchiver 14 Appendix 2 - Role Based Installations | 29214.3.9 Recommended Deployment ScenarioFigure 4 - Deployment scenarioThis is the recomme

GFI MailArchiver 14 Appendix 2 - Role Based Installations | 293NOTETo achieve maximum performance, assign the ‘Data Collection Role’ and the UserMailb

GFI MailArchiver 14 Appendix 2 - Role Based Installations | 294NOTETo achieve maximum performance, assign the Data Collection role to a GFI MailArchiv

GFI MailArchiver 15 Appendix 3 - Using the Port Changing Tool | 29515 Appendix 3 - Using the Port Changing ToolThe Port Changing Tool enables you to c

GFI MailArchiver 15 Appendix 3 - Using the Port Changing Tool | 2964. (Optional) If you need to restore default port numbers on the GFI MailArchiver m

16 IndexAAccess Control 62, 98, 132-133, 149, 227Access control auditing report 149Active Directory 19, 29, 58, 66, 68, 70, 72, 80, 83, 85,87, 89, 132

recipient 24, 58, 106, 141, 145, 219, 247, 252, 258-259,262, 267-269Retention policies 64, 137-138, 142, 150, 174, 270Retention policy auditing report

USA, CANADA AND CENTRAL AND SOUTH AMERICA15300 Weston Parkway, Suite 104 Cary, NC 27513, USATelephone: +1 (888) 243-4329Fax: +1 (919) 379-3402ussales@

Contents1 About GFI MailArchiver® 161.1 Introduction to GFI MailArchiver 161.2 How Does GFI MailArchiver Work? 161.3 GFI MailArchiver Licensing 171.3.

GFI MailArchiver 2 Installing GFI MailArchiver | 30Screenshot 2: Specify the website and virtual directory alias for the web application7. If you want

GFI MailArchiver 3 GFI MailArchiver Post-install Wizard | 313 GFI MailArchiver Post-install WizardAfter GFI MailArchiver is successfully installed, th

GFI MailArchiver 3 GFI MailArchiver Post-install Wizard | 323.1 License ConfigurationIn the License Configuration screen, enter the license key obtain

GFI MailArchiver 3 GFI MailArchiver Post-install Wizard | 33Screenshot 4: Post install wizard - select database type.5. Select where to store your arc

GFI MailArchiver 3 GFI MailArchiver Post-install Wizard | 34DATABASE TYPE DESCRIPTIONSQL Server Expresswith File StorageRecommended if you have less t

GFI MailArchiver 3 GFI MailArchiver Post-install Wizard | 35Screenshot 5: Archive Store creation: Select locations1. Browse and select the Database Fi

GFI MailArchiver 3 GFI MailArchiver Post-install Wizard | 36OPTION DESCRIPTIONSearch Index location Defines the location where the email search index

GFI MailArchiver 3 GFI MailArchiver Post-install Wizard | 37Screenshot 6: Archive Store creation: Select database1. In the Database Server Details scr

GFI MailArchiver 3 GFI MailArchiver Post-install Wizard | 38OPTION DESCRIPTIONIntegrated WindowsAuthenticationUses the login credentials of the curren

GFI MailArchiver 3 GFI MailArchiver Post-install Wizard | 39OPTION DESCRIPTIONUse the same path for both datafile and log file.Instructs GFI MailArchi

5.2 Browsing Archived Emails 535.3 Working With Emails 555.4 Searching Archived Emails 565.4.1 Advanced Search 575.4.2 Email Search Using Smart Phones

GFI MailArchiver 3 GFI MailArchiver Post-install Wizard | 40OPTION DESCRIPTIONEmail file location Defines the location where the email data will be lo

GFI MailArchiver 3 GFI MailArchiver Post-install Wizard | 41Screenshot 9: Post install wizard - choose archiving methodTo configure the Archiving Meth

GFI MailArchiver 3 GFI MailArchiver Post-install Wizard | 42OPTION DESCRIPTIONAuto-Archiving (Journaling) GFI MailArchiver uses Microsoft®Exchange Ser

GFI MailArchiver 3 GFI MailArchiver Post-install Wizard | 43Screenshot 10: Journal Mailbox wizard2. Select whether to automatically create a new Journ

GFI MailArchiver 3 GFI MailArchiver Post-install Wizard | 444. If you have selected Let the wizard create a new journal mailbox to use to start archiv

GFI MailArchiver 3 GFI MailArchiver Post-install Wizard | 45Screenshot 11: Post Install Wizard completed successfullyConfirm that the setup for Licens

GFI MailArchiver 3 GFI MailArchiver Post-install Wizard | 464. Ensure the correct Archive Store is selected and verify that the email archived using t

GFI MailArchiver 3 GFI MailArchiver Post-install Wizard | 47NOTEWhen satisfied that GFI MailArchiver is archiving emails correctly, you may want to se

GFI MailArchiver 4 Upgrading From Previous Versions | 484 Upgrading From Previous Versions4.1 Why Upgrade to GFI MailArchiver 2012?GFI MailArchiver 20

GFI MailArchiver 4 Upgrading From Previous Versions | 49In GFI MailArchiver 2012, Archive Store Management is redesigned to automate the Archive Store

7.5 Mailbox Archive Restrictions 1087.5.1 Enabling Mailbox Archive Restrictions 1087.5.2 Disabling Mailbox Archive Restrictions 1107.6 Managing the Ar

GFI MailArchiver 4 Upgrading From Previous Versions | 50NOTEFor more information on upgrading from versions earlier than GFI MailArchiver 6, referto:h

GFI MailArchiver 4 Upgrading From Previous Versions | 51Screenshot 13: Specify the website and virtual directory alias for the web application6. If yo

GFI MailArchiver 4 Upgrading From Previous Versions | 52To review the currently installed license key, select Configuration and click Change license k

GFI MailArchiver 5 Using GFI MailArchiver | 535 Using GFI MailArchiverRead this chapter for information related to:Logging in GFI MailArchiverBrowsing

GFI MailArchiver 5 Using GFI MailArchiver | 54Screenshot 14: Browsing Archived Emails2. In the Archive tab, you can view emails archived for all the m

GFI MailArchiver 5 Using GFI MailArchiver | 55OPTION DESCRIPTIONDeletes the selected Emails if Email Deletion has been enabled by yourSystem Administr

GFI MailArchiver 5 Using GFI MailArchiver | 56OPTION DESCRIPTIONView email headers.Click to view email Internet headers. These are displayed in a pane

GFI MailArchiver 5 Using GFI MailArchiver | 57respective attachment.Apart from the Search Archived Emails text box, GFI MailArchiver also provides you

GFI MailArchiver 5 Using GFI MailArchiver | 58OPTION DESCRIPTIONIncludes all/any Defines whether to display emails that match all conditions or emails

GFI MailArchiver 5 Using GFI MailArchiver | 59NOTEThis feature is supported by the following mobile Operating Systems:Android 2.1+Apple iPhone iOS 4Bl

7.15 Viewing and Editing License Keys 1537.16 General Settings 1537.16.1 Changing General Settings 1537.16.2 Changing Version Check Settings 1548 Conf

GFI MailArchiver 5 Using GFI MailArchiver | 60Screenshot 18: GFI MailArchiver Home Page for Smart PhonesNOTEThe Mobile User Interface uses the same la

GFI MailArchiver 5 Using GFI MailArchiver | 61Screenshot 19: Search Result by Smart Phone4. Browse through the displayed results using the controls pr

GFI MailArchiver 5 Using GFI MailArchiver | 62Screenshot 20: Conversation View Smart Phone5. Click the Email subject to display the email or click Vie

GFI MailArchiver 5 Using GFI MailArchiver | 63Screenshot 21: Accessing multiple mailboxesTo view archived emails for a different mailbox:1. Key in the

GFI MailArchiver 5 Using GFI MailArchiver | 64Communication Flow – Monitor user/group communication patterns inside and outside the organ-ization.WebM

GFI MailArchiver 5 Using GFI MailArchiver | 65NOTEYou can insert multiple email addresses separated by ';'4. Click Send Report, located at t

GFI MailArchiver 5 Using GFI MailArchiver | 66Screenshot 23: MailInsights Communication FlowFilter the report using the following criteria:OPTION DESC

GFI MailArchiver 5 Using GFI MailArchiver | 67Screenshot 24: MailInsights Communication Flow ReportSenders can be a user or group displayed as a singl

GFI MailArchiver 5 Using GFI MailArchiver | 68OPTION DESCRIPTIONContact Email Contact email addressSent Emails Total number of sent emailsReceived Ema

GFI MailArchiver 5 Using GFI MailArchiver | 69Screenshot 26: MailInsights WebMail Communicators ReportThe graph represents total emails sent and recei

9.1.4 Microsoft® Exchange mailbox access permissions – Revoke Permissions 1939.2 Import emails from PST files locally 1949.2.1 Step 1: Importing email

GFI MailArchiver 5 Using GFI MailArchiver | 70NOTEWebMail Use report covers the following WebMail providers: Hotmail; Gmail; Yahoo!;Live; AOL; Faceboo

GFI MailArchiver 5 Using GFI MailArchiver | 71Screenshot 28: MailInsights Email Responsiveness ReportThe bar chart represents users on the y-axis and

GFI MailArchiver 5 Using GFI MailArchiver | 725.6.7 Storage UseThe Storage Use report shows how much space is used by different attachment categories.

GFI MailArchiver 5 Using GFI MailArchiver | 73Screenshot 30: MailInsights Storage Use ReportThe graph consists of stacks representing different attach

GFI MailArchiver 5 Using GFI MailArchiver | 74OPTION DESCRIPTIONDocuments (KB) Total size of attachment for category Documents.Music (KB) Total size o

GFI MailArchiver 5 Using GFI MailArchiver | 75Screenshot 32: Inactive Accounts ReportNOTEAn inactive account is an account that has received emails bu

GFI MailArchiver 5 Using GFI MailArchiver | 76Screenshot 33: MailInsights Inappropriate WordsFilter the report using the following criteria:OPTION DES

GFI MailArchiver 5 Using GFI MailArchiver | 77Screenshot 34: MailInsights Inappropriate Words ReportNOTEWhen the Inappropriate Words report exceeds 1,

GFI MailArchiver 5 Using GFI MailArchiver | 78Screenshot 35: MailInsights Internal SpammersFilter the report using the following criteria:OPTION DESCR

GFI MailArchiver 5 Using GFI MailArchiver | 79Screenshot 36: MailInsights Internal Spammers ReportReport data is displayed in a table listing the foll

13.5.3 Disable premium journaling from the Microsoft® Exchange Server ManagementShell 25913.6 Removing Email Microsoft® Exchange 2007 25913.7 To use t

GFI MailArchiver 5 Using GFI MailArchiver | 805.6.11 Outside Office HoursUse this report to identify internal users who send emails outside of office

GFI MailArchiver 5 Using GFI MailArchiver | 81OPTION DESCRIPTIONOfficeHoursEnter a time range according to your organization's normal working hou

GFI MailArchiver 5 Using GFI MailArchiver | 82Screenshot 38: MailInsights Outside Office Hours ReportThe results of the generated report are displayed

GFI MailArchiver 5 Using GFI MailArchiver | 835.6.12 Data Leakage DetectionUse this report to detect emails that potentially contain sensitive data. T

GFI MailArchiver 5 Using GFI MailArchiver | 84Screenshot 40: MailInsights Data Leakage Detection ReportThe results of the generated report are listed

GFI MailArchiver 5 Using GFI MailArchiver | 85Screenshot 41: MailInsights Job Search reportFilter the report using the following criteria:OPTION DESCR

GFI MailArchiver 5 Using GFI MailArchiver | 86Screenshot 42: MailInsights Job Search ReportThe results of the generated report are listed in a table s

GFI MailArchiver 5 Using GFI MailArchiver | 87Screenshot 43: MailInsights Phrase Search reportFilter the report using the following criteria:OPTION DE

GFI MailArchiver 5 Using GFI MailArchiver | 88Screenshot 44: MailInsights Phrase Search ReportThe results of the generated report are listed in a tabl

GFI MailArchiver 5 Using GFI MailArchiver | 895.6.15 User Traffic ReportThe User Traffic graph provides an overview of the number of emails exchanged

List of FiguresScreenshot 1: Registering ASP.NET with IIS 22Screenshot 2: Specify the website and virtual directory alias for the web application 30Sc

GFI MailArchiver 5 Using GFI MailArchiver | 90Screenshot 46: MailInsights User Traffic ReportThe selected mailbox can belong to a user or group (displ

GFI MailArchiver 5 Using GFI MailArchiver | 91Screenshot 47: User profile preferences2. From the Language options drop down box, select the language t

GFI MailArchiver 6 Monitoring GFI MailArchiver operations | 926 Monitoring GFI MailArchiver operations6.1 IntroductionThrough the GFI MailArchiver Hom

GFI MailArchiver 6 Monitoring GFI MailArchiver operations | 936.2.1 About GFI MailArchiverScreenshot 49: About GFI MailArchiver areaThe ‘About GFI Mai

GFI MailArchiver 6 Monitoring GFI MailArchiver operations | 946.2.3 ServersScreenshot 51: Servers areaThe ‘Servers’ area provides you with information

GFI MailArchiver 6 Monitoring GFI MailArchiver operations | 956.2.5 Email FlowScreenshot 53: GFI MailArchiver Email flow areaThe ‘Email Flow’ graph pr

GFI MailArchiver 6 Monitoring GFI MailArchiver operations | 96OPTION DESCRIPTIONStart Data and Time:Defines the start date that will be shown in the e

GFI MailArchiver 7 Configuring GFI MailArchiver | 977 Configuring GFI MailArchiver7.1 Settings OverviewGFI MailArchiver enables you to gain a comprehe

GFI MailArchiver 7 Configuring GFI MailArchiver | 98OPTION DESCRIPTIONMailboxes toArchiveShows whether User Mailbox Archive Restrictions are in force

GFI MailArchiver 7 Configuring GFI MailArchiver | 99Screenshot 57: Configuring Archiving Method2. Click Configure Archiving Method.3. From the Archivi